IP Paralegal (Team Lead)

About SHL Medical

SHL Medical is a world-leading provider in the design, development, and manufacturing of advanced self-injection devices. With a global team of 6,000 employees, we partner with leading pharmaceutical and biotech companies to deliver innovative autoinjectors, pen injectors, and other drug delivery systems that ensure effective treatment for patients. Headquartered in Switzerland since 2018, with key operations in Sweden, Taiwan, and the US, we are united by a commitment to innovation, impact, and growth. Together, we empower our people to develop solutions that make a meaningful difference in the lives of millions of patients while fostering a supportive, inclusive, and dynamic workplace for our colleagues.

Job Overview

This role involves coordinating SHL’s IP administrative support function, formed of IP Paralegals that handle administrative tasks relating to IP, including in particular patents, design registrations and trademarks. Team tasks involve liaising with internal stakeholders and external counsel, docketing and recording deadlines, filing documents at patent offices, making payments such as for renewal fees and other official fees, handling incoming invoices, organizing meetings and taking minutes, maintaining records and electronic files, preparing and obtaining signature of straightforward legal documents, updating and managing our case management system and preparing reports.

The IP Paralegal (Team Lead) is expected to be hands on with these tasks, and additionally coordinate the work of the team of paralegals, allocating and supervising workloads appropriately and reporting directly to the Head IP Strategy and Litigation. A key part of this role is also to lead implementation of the IP team’s processes, and in particular to evolve the use of our case management software and other IT solutions to reflect those processes and drive efficiency.

Main Responsibilities

• Lead the day-to-day work of the IP Paralegal team
• Develop and implement the IP team’s processes and workflows
• Develop, maintain and ensure integrity of our case management system and other databases
• Take responsibility for docketing and filing IP applications in Europe
• Take responsibility for docketing and managing due dates for Office Actions
• Take responsibility for docketing and managing foreign filings and working with foreign associates to coordinate filings
• Organize and keep track of intellectual property matters
• Supervise drafting of outgoing correspondence; prepare corporate records, statements, POAs, etc.
• Track status of IP matters and deadlines
• Supervise invoice approval process according to the internal policy
• Prepare reports monitoring KPIs and other IP statistics
• Support the Head of IP Strategy and Litigation, CLO and other managers with team organization
• Perform other administrative tasks, as assigned by the Head of IP Strategy and Litigation

Minimum Qualifications

• Further education (e.g. degree or diploma), or equivalent
• 5+ years’ work experience in IP administration
• Strong attention to detail, and excellent interpersonal skills
• Outstanding IT capabilities, in particular MS Office (Word, Excel, Outlook and PowerPoint)
• Fluency in English language

Preferred Qualifications

• Formal training in IP paralegal work is desirable, such as the EPAC, CAS IP Paralegal course or similar
• German language skills

We Offer:

• Challenging assignments in a fast-growing and innovative industry.
• A multicultural team and modern working environment with state-of-the-art facilities and technologies.
• A place where we take pride in the inclusive and collaborative environment we have built - one where a true sense of belonging fosters meaningful exchange and shared growth.
• Various opportunities for personal and professional development within a global organization.
• Flexible hours and hybrid working policy. 

Interested in joining SHL Medical and in supporting us with your expertise and personality? Then we look forward to receiving your application to our Talent Acquisition Department.

For more information on SHL Medical, please visit: shl-medical.com/careers

Please note: We do not accept applications from recruitment agencies for this position.